Project Administrator

Bowmanville Office

Full Time

Research Team – Project Administrator

Reporting to the Research Manager


  • Setup all new projects in accordance with established standards and guidelines
  • Performs internal and external research requests in a timely, thorough manner
  • Perform project archiving according to established best practices, including scanning, coding and plan placement, as necessary
  • Assist the GIS Manager as required which may include database entry or updates, etc
  • Helps maintain an organized filing system from project initiation through to project completion, for easy and reliable retrieval
  • Liaise with the Project Managers and other members of the IBW team
  • Contribute and be an active participant of the Research Team through meetings and day to day interactions
  • Provide Administrative Assistant support, including first point of contact with clients whether on the phone or in person
  • Assist in training new staff
  • Responsible for archiving and organizing records
  • Help develop and maintain complete and organized Research Team documentation, including the Research Team Intranet page

Required Experience

  • Preferred background in GIS, record archiving, title searching
  • Completion of post secondary education in a related field
  • Experience with electronic document formatting

Required Skills

  • Working knowledge of municipal websites to obtain various information such as zoning by-laws, conservation authority mapping, etc.
  • An understanding of Land Surveying in Ontario
  • Excellent written and oral communication skills, confidence
  • Comfortable with computer systems and software
  • Quick learner, and good listening skills.