Administrative Assistant

Role

The Administrative Assistant provides support to managers and staff, assisting in daily office needs and managing our company’s general administrative actions.

Responsibilities

• Welcome and greet visitors, ensuring that the reception desk is staffed and phone is answered professionally
• Directing calls appropriately and professionally
• Arrange for and take client payments and document accordingly
• Assist with Accounts Receivable collections as required and maintain documentation of all collection attempts
• Maintain all office supplies including stationary, paper, etc.
• Respond to telephone, in-person and email enquiries and follow through to ensure enquires are properly addressed
• Efficient and timely management of mail runs and courier coordination
• Meeting facilitator for company seminars and meetings
• Housekeeping to ensure the tidiness of the main entrance, client washroom, boardroom, and kitchen including identifying and helping address repair needs
• Provide general support to all teams and staff on miscellaneous items such as formatting documents, scheduling, coordinating travel arrangements, and responding to client enquiries